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In the competitive realm of UK’s medicolegal collation services, Clinical Collation Ltd (“Clinco”) has successfully carved out a niche for itself by providing meticulous analysis of medical records for legal purposes.
Established in 2012, Clinco faced typical startup challenges: inconsistent marketing, staffing uncertainties, and tricky investment decisions. These issues were compounded by A lack of the right financial governance, making it harder to scale up and stay compliant with regulations.
WHO ARE CLINCO?
Clinco's mission is to be the best medicolegal collation service in the UK. Those using Clinco will always receive an accurate, robust analysis of their medical records. The completed work will be helpful and relevant. The work will be good value for money, well-presented and securely transferred to deadline. Clients will receive a responsive, courteous, knowledgeable and consistent service which is 100% reliable.
Clinco offers services for organising and preparing medical records for legal cases. Their offerings can be summarised into several key areas:
Pagination (Sort Only): Clinco organises records into a logical order, paginates them, and prepares an easily navigable set of records. This ensures the case appears well-prepared and managed, even without a detailed chronology.
Pagination (Sort and Chronology): For cases requiring a detailed timeline, Clinco sorts the records and extracts relevant entries to create a chronology. This highlights key events and issues while excluding irrelevant material, facilitating a clear understanding of the case. They can also comment on issues and identify missing records where necessary.
Chronology Only: For situations where records have been pre-sorted or are too voluminous (e.g., cases with up to 105,000 pages), Clinco provides a chronology from uncollated records. These records can be partially sorted later based on emerging issues.
Core Bundle: Clinco selects key evidence from the main bundle to create a separate core bundle. If the main bundle is already collated, the core bundle includes dual pagination for cross-referencing in the chronology.
Imaging Schedules: Clinco schedules imaging from digital files or discs, ensuring key imaging is identified in the chronology. They can also prepare or copy CTG scans and other outsize documents for regular clients.
Overall, Clinco’s services are designed to streamline the preparation of medical records, making it easier for legal professionals to manage and present their cases effectively.
CLINCO’S CHALLENGES
Before Pure Cloud Accounting
Clinco started small with big ambitions. As a new business in the medicolegal sector, a primary aim was to set up a solid operational framework.
Initial choice of traditional local professional financial support turned out to be a limiting factor and made managing day-to-day operations, handling tax compliance, and planning finances a challenge. These issues highlighted the need for a dependable financial partner who could offer more than basic bookkeeping—a partner who could provide a comprehensive solution to support their growth.
PARTNERING WITH PURE
Did we help?
Since our collaboration began in 2014, Pure Cloud Accounting (PCA) has been instrumental in transforming Clinco’s financial operations and driving their success – but don’t take our word for it!
Sarah Wallace, Clinco’s Legal Director, says: “Clinco has grown in all ways as a business over the years - we could not have done this without Pure.
They have taken the weight of the financial work off our shoulders so that we can focus on delivering service to our clients. It was Pure who, for the first time, provided a truly integrated solution to our business needs.”
Adding: “Their support and expertise have been invaluable to our growth and restructuring efforts. They truly understand our business and have been proactive partners in our journey.”
SOLUTION
How did we achieve this?
Recognising Clinco’s diverse challenges, PCA stepped in with a bespoke suite of financial services designed to meet their specific needs:
Preparation of Company Accounts: PCA ensured Clinco’s financial records were accurate, transparent, and compliant, laying a sturdy foundation for stability and decision-making.
Management of Corporation Tax: PCA optimised Clinco’s tax obligations, ensuring timely payments and freeing up resources for growth.
Credit Control: PCA’s credit control measures straightened out Clinco’s cash flow, improving overall financial stability.
Payroll Services: PCA’s timely payroll processing ensured staff were always paid on time, fostering a motivated workforce.
VAT Returns: PCA handled VAT returns with precision, keeping Clinco compliant and financially transparent.
Advice & Support: PCA’s counsel guided Clinco through several restructurings, including a transition to Employee Ownership Trust in 2023, aligning with their long-term vision and boosting employee buy-in.
Liaison with Companies House: PCA ensured Clinco met all regulatory requirements promptly, maintaining their legal standing and reputation.
RESULTS
Achieving Sustainable Growth and Success
The partnership between Clinco and PCA delivered impressive results. PCA’s financial management and guidance helped Clinco streamline operations, allowing them to focus on their core service—analysis of medical records for legal purposes. PCA’s approach bolstered Clinco’s financial stability, mitigating risks and maximising resources for growth. This stability was crucial as Clinco scaled up in a competitive industry.
With PCA’s support, Clinco was well-positioned to tackle challenges and seize growth opportunities in the medicolegal sector. PCA’s advice was key in guiding Clinco through multiple restructurings, including their transition to an Employee Owned Trust in 2023. These initiatives aligned with Clinco’s long-term vision and strengthened employee engagement and ownership. So, they now have:
Operational Efficiency
Financial Stability
Strategic Growth Initiatives
Enhanced Client Satisfaction
When asked to rate Pure Cloud Accounting’s services and overall experience, Clinco gave a 10 out of 10.
When asked if there is anything in particular you would like to highlight as part of this case study, Sarah, the Legal Director, said: “The importance of choosing the right financial governance partner”, adding: “We were very lucky to find Pure”.
When asked how these successes impacted Clinco’s reputation and client satisfaction, Sarah said: “The high standard provided by Pure align perfectly with our own ethos and reinforce the confidence in quality we want our clients to experience.”
In conclusion, the partnership between Clinco and Pure Cloud Accounting demonstrates how professional financial management can transform a business. Clinco is now on course for sustained growth and ongoing excellence in the medicolegal sector. With PCA’s continued support, Clinco’s future looks bright, promising further innovation, efficiency, and success.
To find out how we can help you, book a no-obligation, informal call by emailing hello@pureca.co.uk.
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